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If you run an office and you are looking to improve productivity, switching to an open plan layout is a wise move. Since the turn of the century, office planning has focused on large open spaces and the old model of enclosed offices gave way to a large open space with partitions to create workstations, which encouraged employees to have dialogue and work together more, rather than being enclosed in a separate room.
The open-plan office concept has become a popular choice for modern workplaces, promising collaboration, innovation, and a dynamic environment. However, without careful planning, these spaces can fall victim to noise, distractions, and inefficiencies.
Here’s how to design an open-plan office that boosts productivity while fostering a positive work culture.
A Guide to Creating an Open Plan Office – Boost Productivity
Table of Contents
- Define Functional Zones
- Prioritize Ergonomics
- Address Workstation Placement and Partitioning
- Encourage Personalization
- Integrate Technology Seamlessly
- Online solutions
- Final Thoughts
1. Define Functional Zones
A successful open-plan office is more than a single large room. It’s about creating specific zones for different activities:
Collaboration Areas: Spaces for team brainstorming sessions with whiteboards, communal tables, and comfortable seating.
Focus Zones: Quiet areas where employees can concentrate, equipped with noise-canceling partitions or pods.
Breakout Spaces: Relaxation spots for informal meetings or rejuvenation, featuring sofas, bean bags, or even a coffee corner.
By assigning zones, employees can choose the environment that suits their tasks, reducing noise and boosting productivity.
2. Prioritize Ergonomics
Comfortable and functional workspaces are essential for productivity, and employees who feel physically comfortable are more focused and less likely to experience fatigue. Invest in:
Ergonomic chairs
Investing in ergonomic chairs allows employees to spend long periods at their workstations and that bring long-term benefits to the organisation. Check out the amazing selection at Australia’s leading office furniture suppliers, where deals are waiting and delivery is free.
Adjustable writing desks
A state-of-the-art writing desk is fully adjustable and comes in many different designs so you can create effective workstations; standing desks are also popular, as many people prefer working while standing; have a couple in the office and they can be used by anyone, rather than being for a specific employee.
Adaptable furniture
Adaptable furniture ensures the space can evolve with your team’s needs. You might want to consider mobile whiteboards or screens for impromptu meetings, as well as modular desks and chairs that can be rearranged for different group sizes.
3. Address Workstation Placement and Partitioning
Interchangeable half-partitions
This is the best way to create an open plan office; Google can help you find office partitioning and a blend of full and half partitions will allow you to change the layout easily. You should always involve your office staff when planning a new layout, as they are the ones who will be using the space and it makes sense to listen to their feedback.
Planning workstation placements
People who interact a lot should be placed near each other to save time and make communication easier. Online printers, for example, should be centrally located, as should office equipment such as photocopiers and scanners, which enables easy access for all. Indeed, you can take this opportunity to digitalise your office and go completely paperless. Simply scan all documents and store the images on your cloud for easy access, then you can remove most of those bulky filing cabinets, keeping one for originals. Click here for the importance of image in 21st century business.
4. Encourage Personalization
Allow employees to personalize their spaces with photos, plants, or desk accessories. This small touch helps people feel more at home and invested in their work environment.
Greenery, in particular, can reduce stress and increase focus.
5. Integrate Technology Seamlessly
Go wireless
With a couple of wireless routers, you can create an office where people can connect without the use of ugly cables. Bluetooth connectivity empowers employees as they can communicate wearing headsets and have the freedom to move around.
Other Technological Integrations
- Add Charging stations or wireless chargers at every workstation.
- Incorporate Smart meeting room booking systems to prevent scheduling conflicts.
Ensuring that tech infrastructure supports collaboration without hiccups will streamline daily operations.
6. Online solutions
The best way to source quality office equipment is with an online office furniture supplier, they have the best deals on branded products and some offer interest-free credit. Start by planning the layout, then you can cost the project and if you need some professional help, talk to a local contractor and let them design the perfect open-plan office.
Final Thoughts on A Guide to Creating an Open Plan Office
To summarise, designing an open plan office brings with it many benefits; you will have a happy workforce and productivity will increase accordingly. Talk to your staff about this, their feedback will be invaluable and your business will reap the benefits.
Creating an open-plan office that enhances productivity is all about balance. By thoughtfully designing functional zones, addressing potential challenges like noise, and fostering flexibility and respect, you can build a space where employees thrive. An effective open-plan office is not just about aesthetics; it’s about creating an environment that empowers your team to do their best work.
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